Job Number: 19614
The Pharmacist/340B Program Manager serves as the primary contact for the development and growth of the 340B program in compliance with federal guidance, in addition to the key lead in the design and execution of our Health Center’ s pharmacy program and related services. The individual prepares and administers appropriate pharmaceuticals to patients by executing a physician’ s order and provides information to patients about medications and their use, and advise health practitioners on drug dosage and selection. They will work with patients to reduce their symptoms and get the best possible results from both over-the-counter and prescribed medications, and assist with strategies for medication compliance.
Duties and Responsibilities
- Follow all applicable local, state, and federal health law (FDA and DEA regulations, HIPAA guidelines) rules, regulations, and procedures.
- Dispense drugs prescribed by physicians and other health practitioners; checking their appropriateness and legality. Contacts ordering provider with any questions.
- Prepare medicine and material for each individual patient.
- Check for order accuracy on medicine type, dosage, and correct packaging/labels on all new and refill orders. Notifies ordering provider of any concerns.
- Educate patients on drug side-effects and correct dosage, including frequency of use, time of day, and any possible food or drug interactions.
- Administer injections and immunizations, take blood pressure, and provide health and wellness screenings as allowed by state law and scope of practice
- Ensure effective non-prescription services through over-the-counter oral medications and/or topical ointments.
- Keep records of patient history and of all activities regarding medication dispensing.
- Participate in continued learning (conferences, professional societies, reading and reviewing professional journals, etc. and collaborating with other healthcare professionals.
- Organize the pharmacy in an efficient manner to make the identification of products easier and faster.
- Maintain full control over delivering, stocking and labeling medicine and other products and monitor their condition to prevent expiring or deterioration.
- Maintain patient information and records.
- Develops contracts with wholesalers, manufacturers, contract pharmacies, split-billing software vendors, employee benefit pharmacy benefits managers (PBMs), and third-party administrator (TPA) vendors as needed, for signature by the Chief Executive Officer.
340B Program Manager:
- Serves as primary internal and external program manager and liaison for all 340B-related matters.
- Serves as the institutional “ compliance expert or authority” on 340B program details, policies, and procedures of the virtual inventory processes required for mixed-use areas.
- Serves as primary internal liaison to key stakeholders to help ensure appropriate utilization of the 340B Program and compliance with all program requirements.
- Provides oversight and leadership for the 340B Program.
- Chairs the organization’ s 340B oversight team, which includes representation from pharmacy, compliance, finance, and senior administration.
- Provides ongoing training, education, and communication for the 340B Program at the organization.
- Regularly communicates with all staff involved with the 340B Program to be sure that processes remain efficient and to address any problems or suggestions for improvement. Establishes a clear way for staff to communicate concerns to the coordinator.
- Responsible for ensuring that the annual HRSA recertification is completed within the allowable time frame.
- Responsible for ensuring that the HRSA 340B OPAIS is accurate for all organization entities annually and as program changes occur.
- Responsible for ensuring registration of any new child site within the allowable time frame.
- Develops, executes, and documents self-audits of the 340B process. Coordinates and ensures remediation of findings and reports outcomes to the Compliance Committee.
- Conducts and/or coordinates an annual audit of all contract pharmacies. Documents results and follow- up on any findings and reports to the Compliance Committee.
- Serves as the point person and coordinator for all pharmacy audits. Coordinates all audit requests and responses.
- Reviews and negotiates any new 340B contracts. Maintains all 340B contracts and coordinates approval with Chief Executive Officer.
- Manages relationships, billing services, and compliance with contracted 340B pharmacies.
- Evaluates all current and future contract pharmacy opportunities, including contract language, fee structure, data setup, and internal and independent external auditing.
- Works directly with manufacturers, as well as through GPO and peer professional relationships, to determine companies that are contracting with outpatient facilities to offer 340B or equivalent pricing and develops strategies to maximize such participation.
- Routinely monitors monthly and annual reports on 340B participation that clearly document utilization, savings, problem areas, and exceptions or discrepancies, to be passed on to pharmacy leadership and administration.
- Develops routine reports that are a by-product of the inventory process and software, allowing for concise information to be communicated to the leadership responsible for 340B inventory management.
- Monitors purchasing records for each 340B participant; clearly documents utilization, savings, problem areas, and exceptions or discrepancies.
Development of In-House Pharmacy
- Leads the design and execution of the development of the Center’ s in-house pharmacy
- Ensures that the in-house pharmacy is in compliance with all state and federal guidelines, as well as The Joint Commission and NCQA standards for medication administration
- Engages with care teams to understand the needs of the Center in terms of Pharmacy support
- Recruits and retains additional pharmacists to work at the Center’ s pharmacy
- Ability to develop protocols and procedures
- Ability to identify and research relevant clinical and federal guidelines
- Ability to work flexible hours
- Knowledge and understanding of diverse populations with ability to work in non-judgmental manner, treating all patients with equality regardless of race, gender, religion or sexual orientation
Skills & Experience:
- 2-5 years of experience preferred
- Demonstrate knowledge and application of principles of fire safety, infection control, hazardous communication program, universal precautions and general safety.
- Supervisory/leadership experience
- Experience with Department of Public Health and Joint Commission compliance and regulatory issues preferred
- Ability to work as part of a multidisciplinary team
- Effective communication skills (verbal and written)
- Valid Connecticut driver’ s license and insurance
- High attention to detail and accuracy
- Integrity and compassion
- Outstanding knowledge of MS Office and Pharmacy information systems
- Strong analytical and critical thinking skills
- Thorough understanding of dosage administration and measurement, chemical compounds, medical brands, etc.
- Understanding of DEA and FDA health regulations
- Graduated from an accredited Doctor of Pharmacy (PharmD) program approved by the Connecticut State Department of Health
- Unrestricted Pharmacy license to practice in the State of Connecticut
- Active Basic Life Support and CPR certification